Board Meeting Minutes

Board Meeting Minutes

Following is the summary of the June 27, 2005, Board of Education meeting:

Tom Dunn discussed the music curriculum for grades K-12.
A representative from the Ohio School Boards Association (OSBA) explained to the board the services the OSBA offers in superintendent searches.
Two architects from Fanning and Howey gave the board an update on the building projects. For those interested in seeing their report, their PowerPoint presentation will be posted on the district web site by Wednesday.
The board approved the minutes from the regular meeting of Monday, May 9, the special meeting of Friday, June 10, and the special meeting of Monday, June 13.
The board approved the financial report from May 2005.
The County Budget Commission has not yet issued an Official Amended Certificate of Estimated Resources for fiscal year 2006. Therefore, it is necessary to begin operations for fiscal year 2006 with a temporary appropriation. The board approved temporary appropriations for fiscal year ’06 to enable the district to operate fiscally prior to an actual budget being approved.
The board approved supplemental appropriations necessary for closing fiscal year ’05, which adds spending authority to one or more funds at one or more line items within each fund. During fiscal year 2005, several funds have received and will have expended differing revenues than were anticipated when the permanent appropriation for fiscal year 2005 was adopted on September 13, 2004. We now have requested from the Miami County Budget Commission an Official Amended Certificate of Estimated Resources for fiscal year 2005 with the appropriate revenues for each of these funds stated. This approval allows the district to close fiscal year 2005 with the appropriate appropriations in each fund.
The board approved appropriation modifications for fiscal year ’05. An appropriation modification does not increase or decrease monies available for expenditure in any fund, but moves monies already appropriated from one line item to another within a fund. The appropriation modifications eliminate deficit balances in individual line items because deficit balances in line items are not allowed.
The board advanced funds from the General Fund to eliminate any negative line item balances that existed as of the close of fiscal year ’05, because no fund can end the fiscal year in a deficit balance position. Where that situation occurs, the board must advance funds to another fund from the General Fund to eliminate that deficit with the expectation that at the beginning of the following fiscal year the fund receiving the advance will return that amount of money to the General Fund.
The board transferred $97,549.78 from the General Fund to eliminate a deficit in the area of Food Services as of June 30, 2005.
The board accepted gifts totaling $11,362.32, bringing the year-to-date total to $43,721.04. View this month's gifts.
The board selected George Dearth as a delegate to the Annual Business Meeting of the Ohio School Boards Association and Jim P. Wilson as an alternate to that meeting.
The board approved the district (grades seven through twelve) joining the Ohio High School Athletics Association for the 2005-2006 school year.
The board approved allocation of funds for Federal Grant Programs for Fiscal Year 2006.
Ohio and federal law requires school boards to approve annually the free and reduced-price lunch program, so the board did so.
The pay-to-participate program was again approved at the same rates as last year.
The district’s property, fleet, and liability policies with Indiana Insurance Co. expire on June 30, 2005. The board received quotes from several companies for the coming year. It approved the Ohio School Plan for FY2005 at a cost of $101,646. This is nearly $20,000 less than the district paid last year.
The board approved an agreement with DP&L to upgrade electrical service services to Concord and Forest as part of the building projects at a total cost of between $35,000 and $40,000.
The district is purchasing over $300,000 worth of computers this summer to replace old computers. Because of summer cleaning projects in our buildings, storage space to house these computers until the buildings are ready to accommodate them is a concern. As a result, the district entered into a lease agreement with Ted Roller from Quanexus (the company from which it bought the computers) to use its warehouse space for storage. Mr. Roller is charging the district $1.00 per month for up to three months to use this storage space. Entering into this agreement protects the district’s assets by making sure the computers are covered by insurance in case of damage.
The board entered into an agreement with Patterson Equipment Inc. in the sum of $125,356 to replace two heating and air conditioning units on the roof of Troy Junior High. This was the lowest responsible bid.
The board agreed to lease to purchase seven pieces of equipment to replace old equipment it currently owns, including a food service van, two student vans, a 4 x 4 pickup with a snow plow, a platform lift, and dishwashers for the junior high and high school cafeterias. The total cost of the equipment is not to exceed $200,000 and the lease purchase agreement is not to exceed five years. Entering into this agreement enables the district to obtain all the necessary equipment at the earliest possible time.
The board approved an Enterprise Zone Agreement with Honda.
Routine personnel items were approved. View personnel agenda items [PDF].

View personnel agenda items [PDF] from the Special Board Meeting on June 10, 2005.

Following is the summary of the May 9, 2005, Board of Education meeting:

The board honored this year’s retirees: Ruth Morlock, 3rd Grade, Cookson; Carole Morris, 4th Grade, Cookson; Deanna Riley, Special Education, Cookson; Linda Brewer, 6th Grade, Heywood; Vicki Latta, 3rd Grade, Hook; Lucretia Gritzmaker (eff. 9/1/05), 2nd Grade, Van Cleve; Carol Smith, 2nd Grade, Van Cleve; Mark Goldner, Physical Education, Troy Junior High; John Mauntler, Science, Troy High School; Phil Poling, Special Education, Troy High School; and Gaylord Cavendar, who ran the pony and was custodian at Forest.
Dr. Dolph and Don Pence gave an update on the facilities projects. They advised that the projects were on schedule, with a majority of the work right now still being performed by the design teams.
The minutes from the April 11, 2005, meeting were approved, as was the financial report from April.
The board approved the issuance of diplomas to all students who have completed the necessary requirements.
The board adopted a resolution requesting that the State Superintendent waive Friday, January 21, 2005, as a day of instruction. All the schools in the district were closed that day due inclement weather.
The board approved two waiver days for the 2005-2006 school year. The request must now be submitted to the Ohio Department of Education for its approval. The dates for the two waiver days are still to be determined.
The board accepted $3,950.00 in gifts, bringing the year-to-date totals to $32,358.72. View this month's gifts.
The board approved the Broadcast Journalism/Video Production course of study for Troy High School that was presented to them last month.
The Forest Elementary asbestos abatement and floor replacement project was awarded to the lowest responsible bidder, Keen & Cross, Inc., out of Cincinnati, Ohio. The base bid was for $62,875. The board also authorized Dr. Dolph and Don Pence to evaluate and enter into contract with Keen and Cross, Inc. for the asbestos abatement floor covering replacement materials as bid as alternate numbers one and two received with this base bid for a total amount not to exceed $248,972.
Routine personnel items were approved. View personnel agenda items [PDF].
The board adjourned into executive session to discuss the progress of negotiations with TCSSA. This session was informational only. No action was taken upon coming out of executive session.

Following is the summary of the April 11, 2005, Board of Education meeting:

Cheryl Cotner, Executive Director of the Future Begins Today, gave a presentation about the program and its impact on students.
Tom Dunn discussed the proposed Broadcast Journalism/Video Production curriculum for a class at Troy High School for next year.
Dr. Dolph gave a brief update on the upcoming operating renewal and the district’s progress with facilities.
The board adjourned into executive session to discuss negotiations with TCEA.
The board came out of executive session and approved the minutes from the March 14, 2005 meeting, as well as the financial report for March.
Supplemental appropriations for fiscal year 2005 were approved.
The board awarded a contract to Lepi Enterprises, Inc., in the sum of $99,963 for the Hook Elementary Asbestos Abatement and Floor Covering Replacement Project. This was the lowest responsible bid in accordance with the specifications.
The board awarded a contract to Outdoor Enterprise, USCC, in the sum of $89,110, for the Troy-Hayner Cultural Center Landscape/Lighting project. This was the lowest responsible bid in accordance with the specifications.
Local Cable Access Channel 9 and the board have reached an agreement for Channel 9 to occupy the house just to the west of Troy High School. This property is owned by the board and Channel 9, which has been housed in Forest for many years and must vacate that building to accommodate the building project there, will incur all costs of operation and maintenance of the house except for real estate taxes and mowing. It is also the board’s hope that this location will enable a stronger partnership to be forged between Channel 9 and the schools.
The board accepted $3,942.63 in gifts, bringing the year-to-date totals to $28,413.72. View this month's gifts.
Ohio law permits the use of buses to provide transportation to and from events, which are school or local community sponsored, and which are open to the public. Under this law, the board approved the use of buses for The Troy Strawberry Festival on June 4 and 5, 2005, and Heywood Elementary on June 2, 2005 to transport 3rd, 4th, 5th & 6th grade students to a Dayton Dragons game as part of a student incentive program. The Strawberry Festival Committee and the Parent Teacher Organization from Heywood Elementary will pay all costs associated with the use of our buses.
The student fee schedule for 2005-2006 was approved. General student fees remain the same as last year, with a few changes for specific class fees at the high school.
The board appointed Bart Denlinger and Dr. Dolph as its representatives authorized to act on its behalf during the planning, bidding, award and construction phases of the permanent improvement projects.
Routine personnel items were approved. View personnel agenda items [PDF].
The board approved a two-year contract with TCEA.
In the second hearing of the public, a parent of a Troy schools student expressed her displeasure at the district’s cooperation with respect to the education of her child.
The board adjourned.

Following is the summary of the March 14, 2005, Board of Education meeting:

Laura J. Bencroft Powell passed away February 21, 2005 in Warsaw, Indiana. Laura taught in Troy at Heywood Elementary from 1946 until her retirement in 1974. She established the first public kindergarten system for Troy in 1947, the attention deficit program and was named Teacher of the Year in 1974.
Leib Lurie and Corie Schweser from OneCall Now discussed the Polly Award, given by the American Association of Political Consultants, to the district, OneCall, and political consultant Steve Avakian for their efforts in utilizing an automated telephone service to help pass the November bond issue. The Polly Award was given for “best automated call referendum,” was one of one hundred twelve awards given out of over 1500 submitted programs, and was one of only two given in the state of Ohio.
Don Pence told the board about his and Dr. Dolph’s trip to Chicago on March 2nd to appear before Moody’s Rating Agency, which gave the district an A-1 rating for its sale of bonds in preparation for the building projects.
The board approved the minutes of the regular meeting of Monday, February 14, 2005.
The board approved the financial report for February 2005.

“The board approved the following rates of taxation to be credited to the following funds, which taxes are for tax year 2005 and are to be levied and collectible during calendar year 2006.

Fund	Mills	Revenue
Ten-Mill Limitation: General Fund	4.50	$ 3,157,153.00
No Limitation: General Fund – Cont General Fund – Cont General Fund – Cont General Fund – Exp TY’04 General Fund – Exp TY’05 General Fund - Exp. TY'06 Capital Improvement – Exp. TY’08 Hayner Levy – Exp TY’05 Bond Retirement – Exp TY’31	24.90 3.75 3.50 5.90 5.80 4.50 1.10 .65 1.99	19,975,390.00 748,343.00 414,975.00 1,390,857.00

The board announced that the bid of Enterprise Roofing & Sheet Metal Co., Dayton, Ohio, for the sum of $324,972, was the lowest responsible bid received in accordance with the specifications for the Concord Elementary, Heywood Elementary, Hook Elementary Roof Replacement project and, as such, awarded Enterprise the contract for this work.
The board approved the bid for construction of an elevator at Van Cleve for the total of $181,690.
The board accepted $11,232.39 in gifts, bringing the year-to-date totals to $24,471.09. View this month's gifts.
The board adopted a board policy entitled “School Suspension: Removal from Bus Riding Privileges.”
The board re-approved Ozzie Haddad as its representative to the Troy Foundation Distribution Committee.
Routine personnel items were approved. View personnel agenda items [PDF].
The board went into executive session to discuss the progress in negotiations with TCEA.
The board came out of executive session and adjourned.

Following is the summary of the February 14, 2005, Board of Education meeting:

A moment of silence was held for Stephen Meyer, who passed away February 1, 2005. Stephen was employed by the Troy City Schools from August 1991 through the end of the 1999-2000 school year. During this time he taught in the SBH program and later taught fifth grade at Kyle Elementary School.
Jill Wilson provided an update on the K-6 reading staff development program.
Dr. Dolph gave the board a facility update.
Dr. Dolph and Don Pence provided an update on the governor’s proposed education budget. Their discussion focused on the fact that although the governor is saying that he is increasing the per pupil funding, the fact is that Troy would experience a net loss in per pupil funding under his plan due to the fact that the cost of doing business factor would be eliminated. Both Dr. Dolph and Don cautioned the board to remember that this proposal is in its earliest phases and change will no doubt occur. However, they felt the board needed to be apprised of the proposal as it currently exists.
The board approved the minutes of the regular meeting of Monday, January 10, 2005 and the special meeting of Monday, January 24, 2005.
The board approved the financial report for January 2005.
The board approved supplemental appropriations to close fiscal year 2005 and approved a modification to appropriations.
The board approved the transfer of $2,500.00 from Linda Lamb’s account in the Principal’s Fund (Fund 018) to the Concord Intervention account line item in the General Fund. These dollars will be used at Concord to support intervention strategies in grades three thru six to better prepare these students for proficiency/achievement testing.
The district has funds on hand in two separate line items that are classified under Section 135.13 of the Ohio Revised Code as Inactive Deposits. The Treasurer must have the approval of the Board of Education to designate funds as Inactive Funds but with this approval these funds can then be invested with a maturity date greater than one year but less than five years. This will typically result in an improved investment yield. The board approved this transaction.
The board approved the transfer of funds in the amount of $1,212,206.40 to the General Fund, Fund 001, from the Capital Projects Fund, Fund 070, and from the General Fund, Fund 001, to the Permanent Improvement Fund, Fund 003. These funds will be used to complete capital improvements, acquire property, and to acquire new technology equipment for district facilities. The use of these funds will meet and comply with the requirements of the reversing legislation.
The board accepted $8198.70 in gifts, bringing the year-to-date totals to $13,238.70. View this month's gifts.
The board adopted a resolution providing for the sale and issuance of school improvement bonds not to exceed $21,205,000.
Routine personnel items were approved. View personnel agenda items [PDF].

Following is the summary of the January 24, 2005, special Board of Education meeting held this morning:

The Board unanimously approved a resolution to take the first step in placing a 5.9 mill renewal operating levy on the May ballot. By approving this resolution, the Board is requesting that the Auditor of Miami County certifies:
1. The total current tax valuation of the school district; and
2. The dollar amount of revenue that will be generated per year by the levy of the renewal of a 5.9 mill levy for the purpose of current expenses.

Following is the summary of the January 10, 2005, Board of Education meeting:

During the reorganization phase of the meeting, Doug Trostle was elected President of the board, and James P. Wilson was elected Vice-President.
The board set the dates of regular meetings for 2005. All meetings are scheduled to be held in the Board of Education office on the following dates, at the following times:
- Monday, February 14, 2005 @ 7:00 p.m.
- Monday, March 14, 2005 @ 7:00 p.m.
- Monday, April 11, 2005 @ 5:30 p.m.
- Monday, May 9, 2005 @ 5:30 p.m.
- Monday, June 27, 2005 @ 5:00 p.m.
- Monday, July 11, 2005 @ 5:30 p.m.
- Monday, August 8, 2005 @ 5:30 p.m.
- Monday, September 12, 2005 @ 5:30 p.m.
- Monday, October 10, 2005 @ 5:30 p.m.
- Monday, November 21, 2005 @ 5:30 p.m.
- Monday, December 12, 2005 @ 5:30 p.m.
Board meeting locations can be changed as needed and special meetings may be called on dates other than the times listed above. Special meetings must be publicized ahead of time, however, and must also be open to the public.
Members of the board were appointed to the following committees:
- ATHLETIC COUNCIL—DOUG TROSTLE & REV. JAMES C. WILSON
- CAPITAL IMPROVEMENTS COMMITTEE—GEORGE DEARTH & JAMES P. WILSON
- CITY RECREATION BOARD—GEORGE DEARTH
- HAYNER BOARD—GEORGE DEARTH
- MDECA GENERAL ASSEMBLY—DOUG TROSTLE
- OSBA LEGISLATIVE LIAISON—STEPHEN LUCAS
- UPPER VALLEY JOINT VOCATIONAL SCHOOL BOARD—STEPHEN LUCAS & JAMES P. WILSON
- NEW CONSTRUCTION CORE TEAM—DOUG TROSTLE & GEORGE DEARTH
A moment of silence was held for Ethel May Tasker, who passed away Tuesday, December 28, 2004. Ethel May was employed at the Troy Schools from 1946 to 1961, during which time she taught at Concord Elementary and first grade at Heywood Elementary.
In honor of Board Recognition Month, Dr. Dolph thanked the board members for their efforts on behalf of the students and staff of the district and presented them with a certificate of appreciation.
Dr. Dolph also gave the board a facility update during which he reported that seven design teams have met to develop plans for the upcoming building projects. These design teams are comprised of staff members and community members. Design teams have been created for Concord (two teams; one for the cafeteria/kitchen area and one for the academic area), Forest (one team for building renovations); the high school (one for the science wing, one for the gymnasium, and one for general renovations); and one core team for the oversight of all projects. Dr. Dolph, Don Pence, and Marion Stout all commented on the enthusiasm with which the members of these teams are approaching their projects.
The board approved the minutes of the regular meeting of Monday, December 13, 2004, and the special meeting of Wednesday, December 22, 2004.
The board approved the financial report for December 2004. Don Pence reported that both revenue and expenditures are proceeding according to plan except for health care costs. He reported that after two years of very modest growth in health care costs, the district so far this year has seen an increase of 34% over last year.
The board adopted a resolution declaring that it has reviewed and approved the documents and information prepared by the Treasurer/CFO of the district for submission to the Budget Commission of Miami County.
The board accepted this month’s gifts, totaling $5,040.00. View this month's gifts.
The board approved the purchase of the property adjacent to (to the north of) Concord Elementary School (115 Washington Road) for $177,500.
The board adopted the calendar for the 2005-2006 school year.
Routine personnel items were approved. View personnel agenda items [PDF].
The board approved two agreements for the upcoming building projects. One is with the architectural firm of Fanning and Howey and the other is with Turner Construction to serve as the district’s construction manager.

Following is the summary of the December 13, 2004, Board of Education meeting:

John Payne from A.G. Edwards and Ed Cavezza from Peck, Shaffer & Williams LLP discussed the appropriate procedures that will be followed to fund the recently passed bond issue.
Jeff Owen, THS language arts teacher, shared with the board how he has led a group of students in developing morning announcements that are televised to every classroom in the building. Jeff created a presentation about the processes the students follow on a daily basis to create the morning announcements and showed it to the board. He indicated a desire to create a class in the future that focuses on videography, and idea the members of the board found to be very exciting.
Marion Stout presented the Food Service-Point of Sales concept to the board and suggested that Troy High School and Troy Junior High begin this approach beginning second semester. Local schools already participating in such programs have indicated that the POS has the most dramatic impact at the secondary level, where students are much more cognizant of the stigma, real or imagined, attached to participation in free and reduced lunch programs, and many simply do not participate. During the research, Marion and Peggy have been told that participation in POS systems often increase participation in free and reduced lunch programs by 25% to 30%, with an increase in overall participation in the school lunch program jumping as much as 10%. They recommend beginning at the junior high and high school first because these programs are most conducive to the changeover. The hope is that we can transition this program to the elementary schools in the future.
The board approved the minutes from the November 15, 2004, meeting.
The board also approved the financial report.
Ohio law requires boards of education to enter into one or more depository contracts, each for a term of five years, beginning on the first day of January. Accordingly, it is recommended that as provided by law, Bank One, N.A., Fifth Third Bank, U.S. Bank, and Peoples Savings Bank be awarded a contract as a depository of this school district for a term of five years beginning January 1, 2005.
During the Superintendent’s report, Dr. Dolph acknowledged the $2,764.46 in gifts donated this past month. This brings the year-to-date total to $115,641.90. View this month's gifts.
The board approved a resolution retaining the law firm of Peck, Shaffer & Williams LLP of Columbus, Ohio, to provide construction counsel services for the bond issue project at a cost of $36,000.
Ohio law provides that students who reside in a public school district but attend a chartered, non-public school outside of that district, are to be transported to that non-public school by the public school district, provided that the non-public school is within thirty minutes driving time of the pickup point for non-public school students. When the transportation of such students is impractical, the law provides that the parents of those students shall receive a check from the board of education equal to the previous school year's average transportation costs in Ohio (not in Troy). The State of Ohio reimburses the board of education, in turn, for the money that it expends for this purpose So, in keeping with this law, the parents of Zoey Scancarello will be reimbursed transportation costs to attend the 1st Grade at Gloria Dei Montessori, 615 Shiloh Drive, Dayton OH 45415.
The board set the next regular meeting to be held at 7:00 P.M., on Monday, January 10, 2005, in the Board of Education Offices, 500 North Market Street, Troy, Ohio. The regular board meeting dates and committee assignments for 2005 will be established at that meeting.
The board approved the routine personnel items. View personnel agenda items [PDF].

Following is the summary of the November 15, 2004, Board of Education meeting:

Architect Vonda Alberson from Fanning and Howey addressed the board on the upcoming building projects. She discussed the project scope, schedule, design process, and decision-making process necessary for a successful completion of the entire process. She also provided a preliminary timeline for the various components of the project. View Board Presentation by Fanning and Howey and the Master Building Schedule (11/15/04). During the discussion of the project, special mention was made of the need to develop building level sub-committees/user groups that will use the expertise of the individuals on those committees in the design process. For example, those with special skills in the science areas will be asked to assist with the high school science wing, those with special skills in cafeteria design will be asked to help with the Concord cafeteria, those with expertise in gymnasium design will be asked to help with the new gym, etc. Both staff and community members will be solicited to serve on these various committees.
The board approved the minutes from the October meeting, as well as the financial report.
During the Superintendent’s report, Dr. Dolph acknowledged the $2,890.86 in gifts donated this past month. This brings the year-to-date total to $112,877.44. View this month's gifts.
The board approved a request from the City of Troy to use two school buses for non-routine use. The buses will be used on November 28, 2004, to transport the symphony and the THS student choir from the Home for the Holidays concert from Hobart Arena to the high school for a meal and be transported back to the arena. OAC 3301-83-16 authorizes such use.
At the August 9, 2004 meeting, the board granted approval to advertise and receive bids through the Southwest Ohio Educational Purchasing Council (EPC) for the purchase of four school bus chassis and four school bus bodies. Cardinal Bus Sales is the lowest bid ($241,060.00) for four stock unit buses from, which includes the four trade-in buses. The board approved the transaction with Cardinal Bus Sales.
The Troy City School District serves as the fiscal agent for funding from the State of Ohio that is designated for use by the private chartered schools that operate within the boundaries of our district. These chartered schools must comply with all of our procedures that are relative to the use and spending of these dollars. The notification of funding for FY05 came on September 22, 2004, and officially became available on that date. The chartered schools began using these funds to purchase services for their students with the start of this school year even though they were not able to issue purchase orders until funding was available. Therefore, the board had to retroactively approve the following three purchase orders:
- St. Patrick’s Elementary: $11,526.25
- Troy Christian Elementary: $38,073.50
- Troy Christian High School: $29,663.75
The board approved an Alternate Tax Budget Filing and took the steps necessary to begin collecting the money generated by the passage of the bond issue on November 2nd.
The board approved the routine personnel items. View personnel agenda items [PDF].

Following is the summary of the October 11, 2004, Board of Education meeting:

Kimbe Lange and several members of the Kyle Elementary School staff (Deb Barkett, Kate Higgins, Sharon Siegal, Karen Kaylor, Lynn Williams, Kristy Holm, A.J. McMullen, and Teresa Beltz) attended the meeting. They were recognized and congratulated for their efforts in Kyle’s success on the 2003-2004 State Report Card. Dr. Susan Tave Zelman, Superintendent of Public Instruction in the state of Ohio, identified 102 schools around the state, Kyle included, as Schools of Promise. These were schools whose students achieved well on state mandated tests despite the fact that they are economically less fortunate than other schools. Kyle was one of the three schools in the district to be classified as Excellent by the ODE (Concord and Hook were the other two.).
The board approved the Minutes of the Regular Meeting of Monday, September 13, 2004, and it approved the financial report from September.
Dr. Dolph presented Board Policy JOA, which deals specifically with student surveys.
The board approved this month’s financial gifts totaling $4452.20, bringing the year-to-date totals to $109,986.58. View this month's gifts.
The board adopted a resolution acknowledging November 14-20, 2004, as American Education Week. This year’s theme is “Celebrating the American Dream.” This celebration is co-sponsored by the United States Department of Education, the National Education Association, the National PTA, the American Legion, the American Association of School Administrators, the National School Boards Association, the American Federation of Teachers, the American School Counselor Association, the Council of Chief State School Officers, the National School Public Relations Association, the National Association of State Boards of Education, the National Association of Elementary School Principals, and the National Association of Secondary School Principals.
The board approved a resolution appointing A.G. Edwards & Sons, Inc., to serve as sole managing underwriter on the proposed bond to finance construction of capital improvements if the bond issue passes on November 2nd.
In the anticipation of the bond issue passing on November 2nd, six construction manager candidates submitted proposals to oversee the district’s construction projects. Of those six, three were interviewed. The candidates interviewed were rated in the following order:
1. Turner
2. Gilbane
3. Touchstone
As a result, Turner will assist the board with the building project. However, if the bond issue does not pass, the agreement is null and void.
The board approved the payment in lieu of transportation for two elementary students attending St. Christopher School in Vandalia. The payment is simply pass-through money that the district receives from the state for transporting students.
Routine personnel items were approved. View personnel agenda items [PDF].

Following is the summary of the September 13, 2004, Board of Education meeting:

Dr. Dolph recognized Jim Riley for earning Certified EMIS Professional status.
Dr. Dolph also discussed our Wright State Partnership Program, a program that WSU has developed with several area school districts. The Partnership agreements are designed to promote educator renewal and increased student learning and development. The core functions of the partnership agreements are to provide quality educational opportunities for Pre K-12 students and educators, to jointly promote professional development of all educators, to function collaboratively as partners, and to seek opportunities for financial and human resources. One of the primary manifestations of this partnership agreement is to place Wright State students into student teaching roles throughout the district.
Tom Dunn reviewed the AYP and State Report Card data provided by the Ohio Department of Education for 2003-2004.
Don Pence gave a presentation on FY 05 appropriations and presented the five-year plan. This year’s General Fund budget is approximately $33.6 million.
Dr. Dolph presented Board Policy JOA, which deals specifically with student surveys.
The board approved the minutes from the August meeting, approved the financial report for August, and approved appropriations for fiscal year 2005.
The board approved this month’s financial gifts totaling $1000.56, bringing the year-to-date totals to $105,534.38. View this month's gifts.
Every year, as required by Ohio law, the Board of Education approves a contract with Troy Christian Schools for pupil transportation. Ohio law requires that we provide resident pupils who attend chartered private schools in the Troy City School District with transportation on the same basis that we provide transportation to our own pupils. In most school districts, this means that private school pupils are transported to and from school on public school buses, and this is the case with St. Patrick’s Elementary School, Miami Montessori, Nicholas, Piqua Catholic and Sidney Lehman. However, for years Troy Christian School has agreed, as is permitted by Ohio law, to operate its own buses.
The board approved the Wright State Partnership that Dr. Dolph discussed earlier in the meeting.
The board approved the K-12 Art Course of Study.
Because of an increased number of participants in the swimming program, it is necessary to add an assistant coach in order to provide for the proper supervision of students. The board approved an MOU with TCEA to add this position.
The board approved Policy JOA that Dr. Dolph discussed earlier in the meeting. This policy is a by-product of No Child Left Behind. There have been two requests for non-routine use of our school buses, both of which are allowable under law. The first request is from the City of Troy to use a bus to take a tour of the city sometime between September 13th and September 30th. The tour should take a couple of hours. The city will pay all associated costs with the use of our buses. The second request has been made from senior citizens who would like transportation to away football games on September 17, October 1, October 15, and October 22. The senior citizens will reimburse all costs for any trips they take.
Routine personnel items were approved. View personnel agenda items [PDF].

Following is the summary of the August 9, 2004, Board of Education meeting:

Jill Wilson presented an overview of the K-12 Art Course of Study.
The board approved the minutes from the July meeting and approved the financial report for July
Enterprise Roofing & Sheet Metal Co., the roof contractor for the high school roof replacement project, has requested a change order for the amount of $4929.00. This change order is due to their discovery of a condition while tearing off the old roof that was unknown when the original plans and specifications were developed for the project. In doing the tear-off, the contractor found twenty-two skylights from the original construction that had been covered and closed up in a previous roof replacement project. Each of these openings had to be reinsulated, which required additional labor and materials. The specifications were developed as were cost estimates for the labor and materials. The board approved this change order.
Financial gifts to the board this month totaled $32,441.79, bringing the year-to-date totals to $104,533.82. View this month's gifts.
The board approved the bus stop schedule for the 2004-2005 school year.
The board approved the replacement of four buses at a cost of approximately $60,000 each. Replacing three buses allows us to remain on schedule with our bus replacement schedule. The fourth bus is being replaced because the Ohio Department of Education has approved reimbursement in the amount of $52,000 for that bus, since it is a non-public bus. In the normal bus purchasing process, the ODE reimburses the district $26,000 total, regardless of the number of the buses purchased. In other words, for the first three buses, the district is reimbursed a total of $26,000.
The board approved Board Policies JHC (Student Health Services and Requirements), JHH (Notification About Sex Offenders), and JO (Student Records), all of which Dr. Dolph discussed at last month’s meeting.
The board adopted the K-6 science, K-6 social studies, and 7-8 math courses of study.
Routine personnel items were approved. View personnel agenda items [PDF].
Two Concord parents, Sue Meyer and Jenny Burchfield, expressed some concerns they still have over potential crowding at Concord, asked for some thoughts on what may be done if the bond issue fails, and asked for clarification of certain components of the building plan that is currently in the works and how it impacts Concord.

Following is the summary of the July 12, 2004, Board of Education meeting:

Don Pence presented the end of the fiscal year financial report to the board. He reported that the district ended the year with a positive cash flow for the fiscal year, which is better than was anticipated in the five-year plan. Two primary reasons for this good news were better than anticipated local tax collection and a less than anticipated growth in health insurance costs.
Dr. Dolph discussed proposed policy changes with the board.
Marion Stout discussed the need to increase lunch prices for next school year.
Jill Wilson discussed what elementary staff members are doing to make sure that social studies and science courses of study align with state standards.
Tom Dunn presented the math course of study for grades 7-8.
The board approved the minutes from the June board meeting and approved the financial report for June.
The board reopened discussion on last month’s tabled resolution on a “then and now” purchase order to pay the Montgomery County Educational Service Center $12,312.77 for services provided to our students during fiscal year 2002-2003. Because this amount was unexpected and as such a prior purchase order had not been prepared, the board has to approve payment. Board members expressed concern about this last month and requested that Don Pence ask for an explanation of these charges. He received the explanation, which said that this latest charge was a result of a clerical error. The board approved payment.
There were no financial gifts to the board this month. However, a new Landscape Structures play structure was donated to the Van Cleve Elementary School playground, (Total value $28,665, with $12,665 provided by the Troy Foundation and $16,000 by Van Cleve PTO) The district has received $71,692.03 in cash donations year-to-date.
The board approved Type A lunch prices to be increased to $1.90 for elementary students, $2.05 for secondary students, $2.50 (plus beverage) for adults and milk increasing from $.35 to $.50 beginning with the 2004-2005 school year.
The board approved the policies that Marion Stout presented to them last month.
The board approved the 9-12 Math Course of Study that Tom Dunn presented to them last month.
The board agreed to proceed with the bond issue for facilities to be placed on the November ballot.
Routine personnel items were approved. View personnel agenda items [PDF].

BOE MINUTES ARCHIVE
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